1. What is an electronic invoice?
2. Use electronic invoices in social insurance payments
According to the Vietnam Social Insurance Portal, electronic invoices are now used in payment of social insurance and health insurance medical examination and treatment costs, bringing many benefits such as:
- Reduce costs of printing, shipping and storing paper invoices.
- Increase speed and accuracy in exporting, sending, and receiving invoices.
- No waiting time, quick and convenient payment.
- Increase efficiency in management, inspection and control of invoices.
- Easily look up and check invoices on the system of Vietnam Social Insurance.
- Minimize errors, fraud, and counterfeit invoices.
- Improve transparency, combat fraud and tax evasion.
- Support data communication between social insurance agencies and medical facilities.
Electronic invoices have the same legal value as paper invoices and are stored on the system of Vietnam Social Insurance.
To use electronic invoices in social insurance payments, medical facilities need to register with the Tax Department or I-VAN service providers to receive a tax code and digital certificate. After that, medical facilities need to declare electronic invoice information on the Electronic Social Insurance Transaction Portal and send electronic invoices to the social insurance agency or patients with health insurance cards according to regulations of the Ministry of Finance.
3. Use e-invoices to pay for medical examination and treatment costs covered by health insurance
According to Official Dispatch No. 3991/BHXH-TCKT dated September 11, 2017 of Vietnam Social Insurance, medical facilities are encouraged to use electronic invoices to pay medical examination and treatment costs for health insurance participants. This is one of the modern, convenient and safe solutions for patients and medical facilities.
To use electronic invoices to pay for medical examination and treatment costs covered by health insurance, you need to follow these steps:
Step 1: When you arrive at the medical facility, you need to present your health insurance card and identity card (or passport) to the reception staff to check your health insurance benefits and prepare a medical examination form.
Step 2: After completing medical examination and treatment, you need to go to the cashier to pay for medical examination and treatment costs.
If the medical facility uses electronic invoices, an electronic invoice will be issued to you and sent to you via email or SMS. You can look up electronic invoices on the website of Vietnam Social Insurance or the electronic invoice provider.
Step 3: If you want to request direct payment of medical examination and treatment costs covered by health insurance, you need to prepare the following documents:
- Documents are photocopies (attached with originals for comparison): Health insurance card; Identity card (or passport); Hospital discharge certificate (if any); Hospital transfer certificate (if any); Referral letter for medical examination and treatment (if any).
- Original documents: Medical examination form; Medical service appointment form; Test result cards, image diagnosis (if any); Prescription cards and consumable medical supplies; Electronic bill.
Step 4: You bring the above documents to the social insurance agency where you participate in health insurance to submit the application and receive payment directly.
Official dispatch No. 1123/CD-TTG on strengthening the management of e-invoices
4. The government requires strengthening the management and use of electronic invoices
Recently, Official Dispatch No. 1123/CD-TTg dated November 18, 2023 of the Prime Minister requested ministries, branches and localities to strengthen the management and use of electronic invoices, contributing to promoting the conversion work. number. Accordingly, in this new dispatch there are some notable points as follows:
1) Official dispatch requesting ministries, ministerial-level agencies, Government agencies, and People's Committees of provinces and centrally-run cities to strengthen the management and use of electronic invoices (e-invoices) in operations. business, trade, service, production, import and export, contributing to the state budget.
2) The dispatch emphasizes the use of electronic invoices as one of the important solutions to promote digital transformation, improve management efficiency, reduce costs, save time, increase transparency, prevent loss, Tax evasion, commercial fraud, protection of consumer rights.
3) The dispatch sets out a number of specific tasks and solutions for ministries, agencies and localities, such as:
- Complete the legal framework and regulations on e-invoices.
- Strengthen propaganda, raise awareness, and encourage businesses to use e-invoices.
- Accelerate the issuance of tax codes and provide online public services related to e-invoices.
- Inspect, monitor and promptly handle violations of electronic contracts.
- Strengthen cooperation and coordination between state management agencies, e-invoice service providers, businesses and people.
4) The Official Telegram requires ministries, agencies and localities to report the results of implementing the Official Telegram to the Prime Minister and the Ministry of Finance before December 15, 2023 and periodically every 6 months.
Some electronic invoice providers today
5. Nhà cung cấp hóa đơn điện tử uy tín
There are many electronic invoice providers on the market today, but not all providers guarantee reputation, quality and suitability to the needs of individuals or businesses. To choose the best electronic invoice provider, you need to consider the following criteria:
- Supplier must have a certificate of eligibility to provide electronic invoices from the General Department of Taxation.
- Supplier must have experience, reputation and good customer support ability.
- Suppliers must have an electronic invoice solution that meets legal, technical, security requirements and integrates with business management systems.
- Suppliers must have reasonable, transparent prices and no hidden costs.
Based on the above criteria, individuals and organizations can refer to some of the following reputable electronic invoice providers:
- Thaisonsoft: is one of the units officially contracted by the General Department of Taxation to provide electronic invoice services, directly connected to the General Department of Taxation (receive, transmit, store electronic invoice data). Thaisonsoft has developed E-invoice electronic invoice software that complies with legal regulations on accounting, tax and electronic transactions.
E-invoice software has many superior features, helping businesses save costs, time, effort, increase competitive advantage and better comply with tax authority regulations. This software has two versions: installation version and web version, suitable for many types of businesses.
Thaisonsoft is recognized by the General Department of Taxation as one of the reputable electronic invoice providers and is widely used by domestic businesses.
- FAST: As a company with many years of experience in the field of information technology, FAST provides business management solutions, including electronic invoice software Fast e-Invoice. This software fully meets legal regulations, has a simple, easy-to-use interface, supports creating many types of specific invoices and connects with organizations that receive, transmit and store electricity bill data. death. FAST also has good after-sales service and receives good feeback from used customers.
- MISA: As a leading company in the field of accounting and business management software, MISA has electronic invoice software MISA eInvoice.
This software has outstanding features such as: integration with accounting software MISA SME.NET, MISA AMIS; Allows for standard or customized invoices; Allows sending invoices via email, SMS; Allows searching and reprinting invoices; Allows exporting data to Excel; allows warehouse management; Allows management of revenue and expenditure; Allows customer management; Allows employee management
- Softdreams: As a company specializing in information technology solutions for businesses, Softdreams' product is electronic invoice software EasyInvoice.
This software has features such as: creating and sending electronic invoices quickly and easily; Supports invoicing according to standard or customized templates; Support for special invoicing such as air tickets, real estate, trade discounts, logistics; Support connection with organizations that receive, transmit and store electronic invoice data; Support management of customers, employees, warehouse, revenue and expenditure. Softdreams also has a team of enthusiastic staff, dedicated customer care and affordable prices.
In addition, you can also refer to some other popular electronic invoice providers today such as: iHOADON, VNPT, FPT, Viettel, BKAV, VNIS...
Electronic Social Insurance EBH hopes you have gained an overview of the use of electronic invoices in payment of social insurance, health insurance and reputable electronic invoice providers today. You can contact suppliers directly for advice and choose the most suitable solution for your business.
Tài Phạm - EBH
